When you have a problem or errors and there is an immediate and obvious cause, you can quickly rectify it and move on. Such problems are not much of a concern. For instance, if you have made a wrong calculation and you can identify the data that you entered incorrectly or what you may have skipped, then you can easily correct the error, recalculate and get the problem solved. The scenario can get complicated if you don’t know where you went wrong, which data is incorrect, or if the information you have to compile is staggering. In such cases, you have to search for the information or data through all reports or records and then find the root cause of the problem. It is not the proverbial needle in a haystack; it is a piece of hay in a haystack.
Payroll can be a hotbed of errors. There are so many variables that you can easily go wrong unless you have a very effective strategy. The trick is to be right all the time so that when it comes time to compile all the data and work on the salaries, there is nothing amiss. Should you go wrong with anything in the entire process, you may end up with a problem that cannot be easily solved.
At the core of most payroll issues is time and attendance. Timesheets are essential for time and attendance, but what happens when you go wrong with your timesheets? You could lose a few timesheets. Some of them may have wrong entries or information. Many timesheets can be poorly filled out or employees may have scribbled the entries, making them unreadable. Companies that are yet to use digital timesheets will have stockpiles of paper. Storing and managing them is a herculean task. Sorting them, finding the right timesheets when needed and the entire onus of working on payroll makes for a daunting job. As a result, you have poorly maintained timesheets and erroneous accounts of time and attendance.
This will lead to unhappy payroll managers who would fail to deliver the accounts and thus, salaries on time. That would lead to unhappy employees and eventually you would have unhappy customers. What companies must do is use payroll software and automated timesheets. Generating records of time and attendance with such timesheets is a piece of cake. Employees love it, payroll managers find it convenient and everyone is happy at the end of the day.