We exist in a world where proficient management of human resources go a long way in shaping the success or failure of organizations. Whether profit-oriented businesses or NGO’s, one of the key top sub-division of resources management that makes or mar growth is the employee time and attendance tracking.
Automated Time & Attendance System: What does it really mean?
Automated time and attendance systems, which are offered as either cloud-based or on-premises solution, paves the way for HR managers to easily get detailed labor data of their employee. These systems do not merely monitor employees digitally, they provide managers with spot-on data regarding employee performance.
Recent studies reveal that U.S. based businesses lose billions of dollars every year, due to time theft and error-driven payroll calculations. Companies could be overpaying employees up to the tune of 1.5% and 10% gross payroll, unless automated time and attendance solutions are fully put in place.
Here are the 9 things you should look for when choosing employee time and attendance systems:
1. Ease of Usage
The cloud-based or on-premises solutions that will help businesses deal with a smorgasbord of time-tracking problems must be very easy to use and operate. These systems must have been fashioned in a way that allow employees to easily clock in and out via traditional time clocks, web browsers, internet-supported mobile devices and telephones.
2. Ease of Configuration
HR managers must carefully select time and attendance systems that are easily navigable any time, accommodates flexibility and can specifically be customized to meet your company’s objective. It must be configured to make the real-time data of employee performance oh-so-easy to ascertain and monitor.
3. Automatic Overtime Calculation
With the world going all digital, it is neither penny-wise nor time effective to start calculating employees’ overtime hours manually. You should opt for an automated time and attendance software that would compute your company’s regular and overtime hours, irrespective of pay rates and the class of work concerned.
4. Leave time Tracking
Make sure you choose a time and attendance system that tracks leave time such as sick leave, parental leave, annual leave and so on. The leave management unit must be able to assist managers and employees by providing them with options self-service functionalities.
5. Multiple Entry Points
When the odds seem congruent, you should consider choosing an automated time and attendance service provider that permits mobile compatibility. Your choice of employee time management system must grant workers consistent access to easily clock in and out. It shouldn’t end there. Employers and managers must also be able to track their employee’s location and determine if they’re truly working from the assigned locality.
6. Automatic Double Time Rule Calculation
Are you wondering if there any time and attendance systems that perform automatic double time rule calculation as in the case of California State? Yes, and there are many options out there. You should choose a standard software system like On-Time Web™ that does automatic double time rule calculation.
7. Delegation of Time Approval
You should be on the look-out for software programs do not only allow you to review, edit and approve leave requests. Give a shot at time and attendance systems that further allows for;
- seamless employees’ time card approval
- easy modification of employees’ work schedule; and
- viewing delegation reports
On-Time Web’s attendance management system is typically known for its delegable time-approval capabilities.
8. Strong Reporting
Generally, time and attendance software serve as a single-best solution for HR managers who are looking to effectively handle large numbers of workforce. You should therefore select the time and attendance systems that will strongly affirm who is really working, who turned out late and who is approaching overtime. A clear-cut, detailed record of each worker timing and performance is highly resourceful for HR decisions.
9. Easy Time ticket entries exports into Payroll
The self-service option of On-Time Web’s automated system, which keeps proper entry of attendance and work-time for each member of staff, also features on-spot time ticket data transfer. The time ticket data can in turn be imported seamlessly into your payroll system while helping you save a great deal of stress in the short and long-run.
Where to find Sure-fire Employee Timesheets Software and Services?
On a more important note, On-Time Web™ has carefully fashioned seamless, automated time and attendance system to manage large and small scale business needs. Our timesheet software is guaranteed to meet and exceed all the aforementioned standards.
Interested in learning more? Check us out at www.on-timeweb.com.